Car maintenance tracking as an integral part of the ERP system
Maintenance for vehicle fleets
Unexpected incidents, such as accidents, inevitably lead to additional costs: repairs, insurance cases, and operational workload for your staff. MyTaxiCRM allows fleets to account for such scenarios in advance and provides a clear, structured workflow for handling them.
At the same time, scheduled maintenance is unavoidable and forms part of vehicle depreciation. MyTaxiCRM covers both the financial and operational sides of maintenance, helping fleets plan servicing, control costs, and keep vehicles road-ready at all times.
When an accident happens, MyTaxiCRM supports clear action protocols for everyone involved – interaction with the police and insurance companies, and handling of documentation – and tracks reimbursements from insurers or at-fault parties. Downtime, associated costs and recovery stages are recorded, so nothing is lost or overlooked.
For scheduled maintenance, historical data on mileage and time in operation makes it possible to plan servicing proactively, reduce unplanned downtime and extend vehicle lifespan. Maintenance and fuel data are directly connected to driver scheduling and vehicle usage planning, and depreciation costs are accounted for within the same system – whether you run shift-based crews, one driver per car or a rental model.
- Track and control maintenance processes
- Benefits of maintenance management
Track and control maintenance processes
Through built-in cashboxes, you can account for maintenance expenses involving any number of partners. Whether you operate your own service station, work with trusted contractors, are bound to a leasing partner, or combine all these options, MyTaxiCRM supports them all. Create separate accounts for service stations, spare parts suppliers, private technicians, or consumables stores, and track spending and obligations for each party in one system.
The “Scheduler” stores vehicle availability statuses, including cars under maintenance or repair. This ensures accurate planning, allowing managers to assign only road-ready vehicles to drivers at any given time.
Preventive maintenance is also covered. During vehicle handovers between shifts or upon return to the fleet, MyTaxiCRM records customizable inspection data. This allows fleets to monitor technical condition changes over time – from mileage tracking to minor checks like washer fluid levels – and address issues before they escalate.
Automated maintenance reminders based on service schedules notify the responsible staff in advance, and managers can check whether each task has been completed. The handover act includes photo reports and condition-based confirmations, which is especially valuable for shift-based fleets where several drivers use the same car.
Maintenance processes can also be synchronized with service management systems such as “RemOnline”, and expense registers can be imported into the system – more on this on our integrations page. Combined with the vehicle records and kilometrage control described on the vehicle management page, this gives you a consolidated history of mileage and operating expenses for every car in the fleet.
